Reporting to the Executive Assistant, the Office Manager and Receptionist will be responsible for ensuring day-to-
day integrity of the company office’s monthly management and organization. The ideal candidate will have
2-3+ years of administration, preferably as a receptionist or similar office management type capacity, as well as a
desire to learn and help others in the team wherever necessary. This role will be for a fixed-term contract
covering the maternity and parental leave of the current Office Manager.

KEY RESPONSIBILITIES
• Assist in the maintenance and management of operations for all office administration functions;
• Provide receptionist functions by performing duties including, but not limited to, answering the intercom as
well as handling and greeting visitors in a professional manner and processing telephone calls;
• Assist in sending and receiving mail, couriers and deliveries, including filing and distributing received files;
• Maintain and update the inventory of office supplies as needed;
• Assist with all office accounts and contracts as well as maintain reference documents relating to, but not
limited to, utilities, IT functions, vehicles, phones, meals and entertainment etc.;
• Ensure the office remains well maintained and good repair, liaising with building management as required;
• Support the integrity of hard and digital filing systems of the company;
• Assist the coordination of administrative projects such as office works, project specific filing demands, and
other ad hoc needs;
• Plan, coordinate and execute various company social events;
• General administrative tasks as requested (telephone, scan, email, fax, etc.).

REQUIREMENTS
• Minimum 2-3 years experience working in office management;
• A degree or certification with Business Administration is preferred;
• Previous experience as a receptionist is an asset;
• Proficiency with Microsoft Office Applications is required;
• Experience with Slack and/or Egnyte Cloud File Servers is an asset;
• Strong desire to learn with the ability to be accountable for their own work;
• Able to be self driven, fast learner, organised, and able to collaborate with others.

With Mondivan, you will have further compensation to supplement your regular income including health
benefits and professional development support.